This page explains our privacy policies to our newsletter subscribers, meeting visitors and other website visitors. It’s designed to be written in plain English and easily understood. Should you have any questions or concerns regarding your privacy, please do not hesitate to get in touch.

How we use your personal data

We collect information from you when you first attend one of our meetings:
First name, last name, postal address and optionally email address, and telephone number. We also maintain an attendance flag to indicate which meetings you have attended.

The data is stored on our Administrator’s computer in an encrypted container on disc and is backed up in encrypted form to cloud storage. Only the Administrator has access to the data.

Additionally, if the member has supplied an email address, the member’s first and last names and their email address are stored in an online newsletter publishing system called 'MailChimp' so that email newsletters can be sent to members occasionally. Only the Administrator has access to this online data which is protected by userid and password.

We will never share your personal data

No information is shared with anyone else. Occasionally the Group Organiser may request information about a member from the Administrator in order to contact the member.

Retaining and deleting personal data

Your information is retained on our system permanently unless you ask us to remove it. Your information is also maintained in the online Newsletter system unless you unsubscribe yourself or ask us to remove it.

You may ask for your information to be removed from our system and/or newsletter system and this will be actioned as soon as possible within 14 days.

You may request to see the information that we store about you at any time and you may ask for us to change the data that we are holding about you.

Should you ever wish to have your personal data removed from our systems, simply contact us via email admin@londonlightmusic.org.uk or call 020-8449 5559.


We reserve the right to amend this policy at any time without notice in order to better protect your personal data, and to comply with all legal regulations.

Your rights

By law you have the right to request copies of all data we may hold about you. Should you wish to act on this right you can contact us any time and we’ll respond as quickly as possible.


A cookie is a small piece of information stored in your web browser which allows a website to display customised information to you. We do not use cookies on our website.

Who’s speaking?

This page has been created and maintained by:

London Light Music Meetings Group, 49 Alexandra Road, Well End, BOREHAMWOOD, Herts WD6 5PB

According to the law, the scale of our organisation and our data processing practices mean we are not required to have an appointed data protection officer.

Should you have any questions or queries regarding our privacy policy, please don’t hesitate to contact us.

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